Job Description
Join Philadelphia's dynamic municipal team as our next City Clerk! We're seeking a highly organized professional to manage critical civic operations and serve as the official record-keeper for America's fifth-largest city. This is your opportunity to shape the heartbeat of local governance while enjoying competitive benefits and a collaborative work environment. Immediate start available for qualified candidates.
Responsibilities
- Maintain and certify all official city records, ordinances, and resolutions
- Manage public records requests with strict adherence to transparency laws
- Oversee city elections, voter registration, and polling place coordination
- Administer oaths of office and notarial services for municipal officials
- Prepare and distribute official city council agendas and minutes
- Lead records management digitization and archival programs
- Coordinate interdepartmental communications and public inquiries
Qualifications
- Bachelor's degree in Public Administration, Political Science, or related field
- Minimum 3 years experience in municipal government or records management
- Proficiency in legal records systems (e.g., LexisNexis, DocuWare)
- Pennsylvania Notary Public certification required
- Deep knowledge of PA Sunshine Act and open records laws
- Exceptional attention to detail and confidentiality standards
- Strong written and verbal communication skills