Job Description
Join the prestigious U.S. Department of Veterans Affairs as a part-time Administrative Assistant in our Colorado Springs facility. We're seeking a dedicated professional to support our veteran-focused mission with exceptional organizational skills and federal compliance expertise. Enjoy competitive pay, flexible scheduling, and the opportunity to serve those who've served our nation.
This role offers a dynamic environment where your administrative prowess directly impacts veteran services. Benefit from federal training programs and a supportive team committed to excellence. Part-time position (20-25 hours/week) with potential for telework options.
Responsibilities
- Manage veteran appointment scheduling and correspondence using VA-specific systems
- Maintain confidential medical records and electronic documentation in compliance with HIPAA and federal regulations
- Process administrative forms, benefits applications, and travel vouchers with 100% accuracy
- Coordinate inter-departmental communications and veteran outreach events
- Assist with budget tracking, procurement requests, and facility maintenance coordination
- Prepare briefings, reports, and statistical data for leadership review
- Train and mentor new staff on federal protocols and office procedures
Qualifications
- Minimum 2 years administrative experience in federal/government environment
- Proficiency in Microsoft Office Suite and VA-specific software (VISTA, CPRS)
- Active security clearance eligibility or ability to obtain within 90 days
- Knowledge of federal regulations (FAR, DFARS, HIPAA) and records management
- Exceptional written and verbal communication skills
- Ability to handle sensitive veteran information with discretion and empathy
- U.S. citizenship and valid Colorado driver's license required
- Preferred: Associate's degree in Public Administration or related field