Job Description
We are seeking a dedicated and detail-oriented Federal Administrative Specialist to join our team in Omaha, NE. In this pivotal role, you will provide essential support to federal program managers, ensuring smooth operations and strict compliance with government standards.
As a key member of our administration department, you will play a crucial role in streamlining processes, managing high-level documentation, and facilitating communication between internal teams and federal stakeholders. If you are looking for a stable career in the public sector with opportunities for growth, we encourage you to apply.
Why Join Our Team?
- Competitive salary and comprehensive benefits package (Health, Dental, Vision).
- Work with a mission-driven team impacting national defense and federal operations.
- Opportunity for professional development and advancement within the government contracting sector.
- Hybrid work environment supporting work-life balance.
Ready to serve? Submit your application today.
Responsibilities
- Manage daily office operations and workflow for federal program managers.
- Prepare, review, and submit accurate reports, correspondence, and documentation in strict accordance with federal regulations (NARA, OMB).
- Coordinate internal and external meetings, including scheduling logistics, preparing agendas, and generating meeting minutes.
- Maintain organized and up-to-date filing systems for both physical and electronic records to ensure audit readiness.
- Process travel requests and expense reimbursements efficiently using government travel card policies.
- Assist in the procurement of supplies and services for ongoing federal contracts.
- Serve as the primary point of contact for administrative inquiries from federal clients and team members.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration, Public Policy, or related field preferred.
- Minimum of 2-4 years of administrative experience, preferably within the federal government or defense contracting sector.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and government-specific software (e.g., JADE, ELM, Adobe Sign).
- Excellent verbal and written communication skills with the ability to convey complex information clearly to senior leadership.
- Detail-oriented with a proven track record of maintaining accurate records under strict deadlines.
- Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
- Understanding of basic accounting principles and procurement processes is a plus.