Job Description
Join our dynamic federal team in Austin as a Federal Administrative Specialist and play a pivotal role in supporting critical public health initiatives. This position offers an unparalleled opportunity to serve the community while advancing your career in a mission-driven environment. You'll collaborate with cross-functional teams to ensure seamless operations, maintain compliance with federal regulations, and contribute to programs that impact millions of Americans. Enjoy competitive benefits, professional development opportunities, and the satisfaction of making a tangible difference in public service.
Responsibilities
- Manage and maintain confidential records, ensuring strict adherence to federal privacy regulations (HIPAA/FERPA)
- Coordinate executive-level scheduling, meetings, and correspondence for department leadership
- Process financial transactions, procurements, and budget tracking using federal systems
- Develop and implement administrative workflows to improve operational efficiency
- Provide comprehensive support for grant applications and reporting processes
- Serve as primary liaison between agency offices and external stakeholders
- Conduct data analysis and prepare detailed reports for senior leadership review
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years of federal administrative experience with GS-5/GS-6 level responsibilities
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
- Expert knowledge of federal procurement, travel, and records management regulations
- Exceptional written and verbal communication skills with attention to detail
- Ability to obtain and maintain a government security clearance
- Proven experience managing executive calendars and complex logistics
- Demonstrated ability to work independently with minimal supervision