Job Description
Join our dedicated team at the Indianapolis VA Medical Center as a Federal Administrative Specialist. This pivotal role supports critical healthcare operations through precise documentation, compliance oversight, and stakeholder coordination. Enjoy competitive benefits, retirement plans, and the honor of serving our nation's veterans. We're committed to fostering a diverse, inclusive workplace where your administrative expertise directly impacts veteran care excellence.
Responsibilities
- Manage electronic health records systems ensuring HIPAA/GINA compliance
- Coordinate veteran appointment scheduling across 15+ clinical departments
- Process federal personnel actions and travel vouchers using VA systems
- Develop/maintain administrative procedures meeting federal mandates
- Conduct quality audits for documentation accuracy and timeliness
- Serve as primary liaison between medical staff and federal compliance officers
- Prepare congressional correspondence and performance reports
Qualifications
- Bachelor's degree in Public Administration or related field (or equivalent experience)
- 3+ years federal administrative experience
- Proficiency in VA VISTA, EHR, and Microsoft Office Suite
- Active security clearance eligibility or ability to obtain
- Knowledge of 38 CFR and VA regulations
- Exceptional written communication skills for federal reporting
- Experience with Freedom of Information Act (FOIA) requests