Job Description
Join our mission to serve America's heroes as a Federal Administrative Specialist at the Portland VA Medical Center. This pivotal role supports our healthcare operations through meticulous documentation, process optimization, and stakeholder coordination. You'll work in a dynamic environment where your administrative expertise directly impacts veteran care delivery. Enjoy competitive federal benefits, professional development opportunities, and the satisfaction of contributing to a meaningful public service.
Responsibilities
- Manage veteran records and documentation systems ensuring HIPAA compliance and accuracy
- Coordinate cross-departmental communications and scheduling for leadership teams
- Process personnel actions, travel authorizations, and procurement requests
- Analyze administrative workflows to identify efficiency improvements
- Prepare reports and briefings for senior leadership and federal compliance reviews
- Serve as primary liaison between clinical and administrative departments
- Maintain digital and physical filing systems in accordance with federal regulations
Qualifications
- Minimum 2 years federal administrative experience or equivalent private sector
- Proficiency in Microsoft Office Suite and federal record-keeping systems
- Knowledge of VA regulations (38 CFR) and federal procurement protocols
- Ability to obtain and maintain a Public Trust security clearance
- Bachelor's degree in Public Administration or related field preferred
- Exceptional organizational skills with attention to detail
- Experience with veteran healthcare systems highly valued