Job Description
Join our dedicated team at the VA Southern Arizona Healthcare System as a Federal Administrative Specialist. This pivotal role supports veterans through efficient administrative operations in a mission-driven environment. Enjoy competitive federal benefits, professional development opportunities, and the honor of serving those who served our nation. U.S. citizenship required.
Responsibilities
- Manage correspondence, records, and digital filing systems with meticulous attention to federal compliance standards
- Coordinate administrative functions across departments including scheduling, procurement, and facilities support
- Process personnel actions, timecards, and travel authorizations using VA-specific systems (e.g., VETS, HRIS)
- Serve as primary point of contact for internal/external inquiries regarding administrative policies
- Prepare official reports, briefings, and executive summaries for leadership review
- Ensure adherence to federal records management (NARA) and privacy regulations (HIPAA)
Qualifications
- 3+ years of administrative experience in federal, state, or large-scale corporate environments
- Proficiency with Microsoft Office Suite and federal HR/payroll systems
- Active security clearance or ability to obtain one
- Knowledge of federal procurement regulations (FAR) and travel policies
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Associate’s degree in Business Administration or related field (Bachelor’s preferred)
- Experience with VA-specific systems is highly desirable