Job Description
Join the Mission. Serve Your Community.
The U.S. Department of Veterans Affairs is seeking a detail-oriented and professional Federal Administrative Specialist to join our team in Baltimore, MD. In this role, you will be the backbone of our operations, ensuring that our facility runs smoothly and that our veterans receive the highest level of service. This is an opportunity to build a stable, long-term career within the federal government with exceptional benefits and job security.
Why Join Us?
- Unmatched Benefits: Comprehensive health coverage, life insurance, and generous retirement plans.
- Work-Life Balance: Generous paid time off and federal holidays.
- Career Growth: Clear pathways for promotion and professional development.
We are looking for individuals who possess a strong work ethic, integrity, and a passion for public service.
Responsibilities
- Manage complex correspondence, memos, and reports for senior leadership with a focus on accuracy and timeliness.
- Coordinate and schedule meetings, conferences, and travel arrangements for department staff.
- Maintain and organize official records, filing systems, and databases in compliance with federal regulations.
- Process incoming and outgoing mail, ensuring proper distribution and confidentiality.
- Prepare briefing materials, presentations, and agenda packets for internal and external meetings.
- Assist in the administration of office equipment, supplies, and facilities management.
- Act as the primary point of contact for visitors and callers, providing exceptional customer service.
Qualifications
- U.S. Citizenship is required for most federal positions.
- Minimum of 2 years of administrative or clerical experience in a professional setting.
- Ability to type 40 words per minute (WPM) and demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with federal record-keeping standards (e.g., NARA guidelines) is highly preferred.
- Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Ability to obtain and maintain a suitable background investigation and security clearance.