Job Description
Join the Mission: Serve Those Who Served.
The U.S. Department of Veterans Affairs is seeking a dedicated and detail-oriented Federal Administrative Specialist to join our team in Jacksonville, FL. In this pivotal role, you will ensure the smooth operation of our office by managing complex administrative functions, interpreting regulations, and providing high-level support to leadership.
As a key member of our workforce, you will enjoy a stable career with a competitive salary, comprehensive health benefits, and generous time-off policies. If you have a passion for public service and exceptional organizational skills, we want to hear from you.
Why Join Us?
- Impactful Work: Directly support the well-being of America’s veterans.
- Competitive Compensation: Salary range $55,000 - $71,000 USD (depending on experience and grade).
- Full Benefits: Medical, Dental, Vision, and Life Insurance.
- Retirement: Participation in the Federal Employees Retirement System (FERS).
- Work-Life Balance: Generous leave allowance and flexible scheduling options.
Responsibilities
- Manage and coordinate the daily operations of the office, including scheduling appointments, managing calendars, and arranging travel.
- Prepare and process official correspondence, reports, and memorandums in accordance with Federal standards and OPM regulations.
- Oversee the maintenance of confidential personnel and fiscal records, ensuring data accuracy and compliance with privacy laws.
- Screen and route incoming communications, providing preliminary information to the public and staff to ensure efficient workflow.
- Assist in the preparation of budget documents, travel orders, and procurement requests.
- Perform research on agency policies and procedures to resolve administrative inquiries.
- Train and mentor junior administrative staff on office protocols and software systems.
Qualifications
- Education: A Bachelor’s degree from an accredited college or university is required. (Specialized experience may be substituted for education).
- Experience: At least 2 years of administrative or clerical experience demonstrating the ability to organize work, prioritize tasks, and meet deadlines.
- Regulatory Knowledge: Working knowledge of federal government regulations, particularly those governing personnel administration and office management.
- Communication: Excellent written and verbal communication skills, with the ability to draft clear and professional correspondence.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with case management or record-keeping software.
- Integrity: Ability to maintain the highest level of confidentiality and discretion when handling sensitive information.