Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs in San Jose! We're seeking a dynamic Federal Administrative Specialist to support our healthcare operations immediately. This temporary position offers competitive federal benefits and the opportunity to serve our nation's heroes while advancing your career in public service.
As a key member of our administrative team, you'll ensure seamless operations across multiple departments. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational skills, and possesses a commitment to federal service excellence. This is your chance to make an immediate impact while gaining valuable federal experience.
Responsibilities
- Manage and prioritize high-volume correspondence, reports, and documentation
- Coordinate complex scheduling and logistics for multi-stakeholder meetings
- Maintain accurate federal records and databases in compliance with VA protocols
- Process administrative tasks including travel authorizations and procurement requests
- Provide frontline customer service to veterans, families, and internal staff
- Support records management and FOIA request processing
- Collaborate with IT and HR teams for seamless departmental operations
Qualifications
- U.S. citizenship and ability to pass federal background check
- Minimum 2 years administrative support experience in federal/government setting
- Proficiency in Microsoft Office Suite and federal record-keeping systems
- Exceptional written/verbal communication and organizational skills
- Ability to handle sensitive information with discretion and confidentiality
- Experience with scheduling tools and calendar management
- Knowledge of federal procurement and travel regulations