Federal Administrative Specialist - Los Angeles, CA

Join Our Mission to Serve the Nation

Apex Federal Solutions is seeking a highly organized and detail-oriented Federal Administrative Specialist to join our growing team in Los Angeles, CA. In this pivotal role, you will provide essential administrative support to federal programs, ensuring smooth operations and compliance with strict government regulations. If you are a proactive professional looking to make a tangible impact in the public sector, we want to hear from you.

Why Join Us?

• Work with a dynamic team dedicated to excellence in federal service.
• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development within the federal contracting sector.

Key Responsibilities

As a Federal Administrative Specialist, your day-to-day activities will include:

• Office Management: Oversee the daily operations of the office, including managing inventory, coordinating maintenance, and ensuring a professional work environment.
• Correspondence: Draft, proofread, and edit official government correspondence, memos, and reports with a focus on clarity and accuracy.
• Scheduling: Manage complex calendars for program managers, scheduling meetings, preparing agendas, and facilitating conference calls with federal stakeholders.
• Record Management: Maintain accurate and confidential electronic and physical records in compliance with federal retention schedules and privacy laws (e.g., NARA).
• Travel Coordination: Arrange domestic and international travel for personnel, including flight bookings, hotel accommodations, and ground transportation.
• Procurement Support: Assist in the preparation of purchase orders and requisitions, tracking expenditures against budgets.

Qualifications

We are looking for candidates who possess the following:

• Education: Bachelor’s degree in Public Administration, Business, or a related field is preferred; equivalent experience in federal administration is highly valued.
• Experience: Minimum of 3-5 years of administrative experience, preferably within the federal government or a government contracting firm.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with case management or document management software.
• Regulatory Knowledge: Familiarity with FAR (Federal Acquisition Regulation) or DFARS is a strong plus.
• Communication: Exceptional verbal and written communication skills with the ability to interact professionally with senior officials and the public.
• Integrity: Ability to maintain strict confidentiality and adhere to high ethical standards.