Job Description
We are seeking a dedicated and detail-oriented Federal Administrative Specialist to join our team in Memphis, TN. This is an urgent opportunity for a driven professional to support critical federal operations. If you possess a strong background in government regulations and administrative excellence, we want to hear from you.
As a key member of our administration team, you will play a vital role in ensuring the smooth operation of federal programs and maintaining the highest standards of compliance and efficiency.
Why Join Our Team?
- Impactful Work: Contribute directly to the success of federal initiatives in your community.
- Competitive Benefits: Comprehensive health coverage, retirement plans, and paid time off.
- Career Growth: Clear pathways for advancement within the federal sector.
Responsibilities
- Records Management: Oversee the lifecycle of federal records, ensuring accurate filing, retention, and retrieval in compliance with strict government standards.
- Correspondence: Draft, review, and route official correspondence and memos with precision and professionalism.
- Scheduling: Manage complex calendars for department heads, arranging meetings and coordinating travel logistics.
- Compliance: Assist in preparing reports and ensuring all administrative activities adhere to federal regulations and agency policies.
- Vendor Coordination: Liaise with external vendors and contractors regarding contracts, supplies, and facility services.
- Front Desk Operations: Serve as the first point of contact for visitors, maintaining a professional and secure reception area.
Qualifications
- Eligibility: Must be a U.S. Citizen eligible for federal employment.
- Experience: Minimum of 3 years of administrative experience, preferably within a government, military, or corporate legal setting.
- Education: High school diploma or GED required; Associate’s degree in Business Administration or a related field is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with federal case management software.
- Integrity: Demonstrated ability to handle sensitive information with the highest level of confidentiality and discretion.
- Communication: Excellent verbal and written communication skills with the ability to articulate complex information clearly.