Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs in Austin, TX. We're urgently seeking a detail-oriented Administrative Specialist to support essential federal operations with immediate availability. Enjoy competitive federal benefits, professional development opportunities, and the chance to serve those who served our nation. This role offers hybrid work arrangements and a collaborative environment within a secure federal facility.
Responsibilities
- Manage confidential veteran records and correspondence with 100% accuracy
- Coordinate scheduling, meetings, and logistics for department leadership
- Process travel authorizations and reimbursements per federal regulations
- Prepare official reports, briefings, and correspondence using Microsoft Office Suite
- Ensure compliance with VA policies and federal administrative standards
- Provide frontline support to veterans and internal stakeholders
- Maintain digital and physical filing systems with proper security protocols
Qualifications
- U.S. citizenship required (federal mandate)
- Minimum 2 years federal administrative experience
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Ability to obtain and maintain federal security clearance
- Exceptional attention to detail and organizational skills
- Strong written and verbal communication abilities
- Experience with federal records management systems (e.g., VA VISTA)
- Ability to work in secure federal facility environment