Job Description
Join our dynamic federal team in New York City and become a vital part of public service excellence. We're seeking a highly motivated Federal Administrative Specialist to support critical operations within the Department of Health and Human Services. This urgent opening offers immediate impact in a mission-driven environment where your administrative expertise directly advances healthcare initiatives for millions of Americans.
As a cornerstone of our administrative team, you'll enjoy competitive benefits, professional development opportunities, and the satisfaction of contributing to national healthcare programs. Our Manhattan office offers modern facilities and collaborative workspaces in a prime downtown location.
Responsibilities
- Manage complex scheduling systems and coordinate high-level meetings with agency stakeholders
- Prepare and process confidential federal documents ensuring strict compliance with regulations
- Oversee administrative workflows including records management, correspondence, and data entry
- Act as primary liaison between department heads and external partners for communication coordination
- Analyze administrative procedures and implement efficiency improvements using federal guidelines
- Supervise administrative support staff and conduct performance evaluations
- Manage procurement processes and budget tracking for departmental operations
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years of federal administrative experience with demonstrated knowledge of 5 CFR regulations
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and federal databases
- Active security clearance eligibility or ability to obtain within 30 days
- Exceptional organizational skills with proven ability to manage competing priorities
- Strong written and verbal communication skills with federal-level report drafting experience
- U.S. citizenship and ability to pass federal background investigation