Job Description
Join the City of Chicago's mission to serve our communities with integrity and excellence. We're seeking motivated individuals with no prior experience to join our dynamic team as Government Administrative Assistants. This full-time position offers comprehensive benefits, including health insurance, retirement plans, paid time off, and professional development opportunities. Work in a supportive environment where your contributions directly impact public service while gaining invaluable government sector experience.
Responsibilities
- Provide administrative support to department heads and staff including scheduling, correspondence, and record management
- Assist with public inquiries via phone, email, and in-person with professionalism and cultural sensitivity
- Prepare and distribute official documents, reports, and presentations using Microsoft Office Suite
- Coordinate departmental meetings, events, and logistics including venue setup and materials preparation
- Maintain accurate filing systems (physical and digital) ensuring compliance with record retention policies
- Support data entry tasks and basic report generation for departmental performance tracking
- Collaborate with cross-functional teams on special projects and community outreach initiatives
Qualifications
- High school diploma or equivalent (college degree preferred but not required)
- Strong written and verbal communication skills in English
- Proficiency in Microsoft Office applications (Word, Excel, Outlook)
- Ability to multitask and prioritize in a fast-paced environment
- Basic computer literacy with willingness to learn new systems
- U.S. citizenship or legal authorization to work in the United States
- Pass a background check and drug screening as required for government positions
- Commitment to public service values including integrity and accountability