Job Description
Join Milwaukee's esteemed public services team and build a stable career with immediate hiring opportunities. We're seeking a dedicated Administrative Specialist to support critical government operations in a secure, benefits-rich environment. Enjoy competitive salaries, comprehensive health coverage, pension plans, and work-life balance while serving our community. This role offers unparalleled job security with union representation and consistent advancement pathways.
As part of our commitment to public service excellence, you'll receive specialized training in municipal procedures, data management, and compliance protocols. Our collaborative culture values professionalism and community impact, making this ideal for individuals seeking long-term career stability without sacrificing personal growth.
Responsibilities
- Manage municipal records, permits, and official documentation with strict confidentiality protocols
- Coordinate cross-departmental communications and public inquiries regarding city services
- Process administrative paperwork including budget reports, procurement forms, and personnel documents
- Support meeting preparations, scheduling, and minute-taking for public hearings and council sessions
- Maintain digital and physical filing systems in compliance with government retention policies
- Assist in grant application preparation and compliance reporting for federal/state programs
- Train on specialized municipal software including permit tracking and budget management systems
Qualifications
- High school diploma or GED; bachelor's degree in Public Administration preferred
- Minimum 2 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite and data management software
- Strong knowledge of municipal regulations and public sector protocols
- Excellent written communication skills for official documentation and public correspondence
- Ability to obtain security clearance for sensitive information handling
- Valid Wisconsin driver's license with clean driving record
- U.S. citizenship or permanent residency status required