Job Description
Join Wichita's award-winning municipal team and build a lifelong career with stability, comprehensive benefits, and community impact. We're seeking a detail-oriented Administrative Specialist to support critical public services in our growing metropolitan area. Enjoy predictable work schedules, robust retirement plans, and professional development opportunities rarely found in the private sector.
This full-time position offers competitive compensation, health/dental/vision insurance, paid time off, tuition assistance, and a defined-benefit pension plan. Work in a collaborative environment supporting initiatives that directly shape Wichita's future.
Responsibilities
- Manage municipal records systems with 99.9% accuracy and compliance with Kansas public records laws
- Coordinate interdepartmental communications for public service initiatives
- Process permits/licenses with adherence to city ordinances and state regulations
- Prepare official reports and budget documentation for council meetings
- Support citizen inquiries via multiple channels (phone, email, in-person)
- Implement digital filing systems to improve operational efficiency
- Train staff on municipal software protocols and compliance requirements
Qualifications
- Associate's degree in Public Administration or related field (Bachelor's preferred)
- Minimum 2 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite and records management software
- Knowledge of Kansas Sunshine Act and open records regulations
- Ability to obtain/maintain Notary Public certification
- Valid Kansas driver's license with clean driving record
- U.S. citizenship and ability to pass background check
- Experience with SAP or similar municipal ERP systems (highly desirable)