Job Description
Join the City of Portland's award-winning public service team! We're seeking motivated individuals to launch their careers in government administration. No prior experience required – we provide comprehensive training and mentorship. Enjoy exceptional benefits including health/dental/vision insurance, paid time off, retirement plans, and professional development opportunities. Be part of a diverse, mission-driven organization serving our vibrant community.
Responsibilities
- Support department operations through document processing, data entry, and record maintenance
- Assist with constituent inquiries via phone, email, and in-person interactions
- Coordinate scheduling, meetings, and event logistics for department staff
- Prepare routine reports, correspondence, and administrative materials
- Manage filing systems and ensure compliance with record-keeping protocols
- Collaborate with cross-functional teams on special projects
- Utilize city software systems for data management and reporting
Qualifications
- High school diploma or equivalent (college degree preferred but not required)
- Strong attention to detail and accuracy in administrative tasks
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Ability to maintain confidentiality and handle sensitive information
- Customer service mindset with patience and problem-solving aptitude
- Ability to work independently and as part of a team
- Willingness to learn new systems and processes