Job Description
Join Oakland's esteemed public service team as a Part-Time Administrative Specialist. This stable, government-secured role offers competitive benefits and a predictable schedule while serving our diverse community. Ideal for students, caregivers, or professionals seeking work-life balance without sacrificing career growth.
As a vital member of our operations team, you'll ensure seamless departmental functions through meticulous documentation, citizen support, and process optimization. Enjoy job security, comprehensive training, and the satisfaction of contributing to Oakland's civic excellence.
Responsibilities
- Manage citizen inquiries via phone/email with professionalism and cultural competency
- Maintain accurate digital and physical records using city database systems
- Coordinate departmental scheduling and meeting logistics
- Process permits/licenses with strict adherence to regulatory protocols
- Assist in budget tracking and procurement documentation
- Collaborate with cross-functional teams on community projects
- Prepare routine reports using Microsoft Office Suite
Qualifications
- High school diploma or equivalent (AA/BA preferred)
- 1+ years administrative or customer service experience
- Proficiency in Microsoft Office Suite and database systems
- Valid California Driver's License (if field visits required)
- Pass background check and fingerprinting process
- Ability to work 20-25 hours/week with flexible scheduling
- Bilingual English/Spanish proficiency highly desirable
- Commitment to public service ethics and confidentiality