Job Description
Join the dynamic team of the State of California. We are currently seeking a detail-oriented and motivated Part-Time Administrative Specialist to support our public service mission. This is an excellent opportunity to contribute to federal and state operations while enjoying the flexibility of part-time hours.
As a key member of our department, you will play a crucial role in ensuring efficient office operations and maintaining high standards of public service. We value professionalism, integrity, and a commitment to excellence.
Responsibilities
- Manage high-volume correspondence, emails, and inquiries from the public and state agencies.
- Maintain and organize digital and physical filing systems in strict compliance with state regulations.
- Prepare, proofread, and distribute official documents, reports, and internal memos.
- Assist in the coordination of departmental meetings and manage complex calendars.
- Process data entry and update records in government databases with 100% accuracy.
- Provide general administrative support to federal liaison officers and local partners.
- Monitor office supplies and assist in budget tracking for small departmental funds.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or Public Administration preferred.
- Minimum of 1 year of experience in an administrative or clerical role within a government or corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with the ability to interact professionally with diverse stakeholders.
- Ability to work independently and manage time effectively in a fast-paced environment.
- Knowledge of basic government procedures, privacy laws (FERPA/HIPAA), and public service standards.
- Reliable transportation is required for this part-time role.