Job Description
Are you a detail-oriented professional ready to make an impact in the heart of Washington, DC?
Apex Federal Solutions is seeking a highly skilled Senior Federal Administrative Specialist to support our federal client's critical operations. In this role, you will act as the backbone of our administrative team, ensuring seamless execution of daily functions and supporting high-level executive leadership.
Our mission is to deliver exceptional service to the federal government, and we are looking for candidates who embody our core values of integrity, innovation, and excellence.
Responsibilities
- Executive Support: Manage complex calendars, coordinate travel arrangements, and prepare briefing materials for senior leadership and government stakeholders.
- Program Coordination: Organize and facilitate interagency meetings, ensuring all agendas, minutes, and follow-up actions are documented accurately.
- Compliance & Documentation: Oversee the processing of travel vouchers, purchase orders, and expense reports in strict adherence to federal financial regulations.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, filtering inquiries and routing them to the appropriate departments.
- Records Management: Maintain organized filing systems for both digital and physical records, ensuring confidentiality and easy retrieval of sensitive data.
- Special Projects: Assist in the planning and execution of large-scale events, training sessions, and agency-wide initiatives.
Qualifications
- Education: Bachelor's degree in Business Administration, Public Administration, or a related field is preferred; high school diploma with equivalent experience may be considered.
- Experience: Minimum of 5 years of administrative experience within a government or federal contracting environment.
- Clearance: Ability to obtain and maintain a Public Trust clearance (or equivalent government background check).
- Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with case management or CRM software (e.g., Salesforce, SharePoint).
- Communication: Exceptional written and verbal communication skills with the ability to articulate complex information clearly.
- Organization: Proven track record of managing multiple priorities in a fast-paced environment with a high degree of attention to detail.