Job Description
Join Illinois' premier state agency and build a stable career with weekly pay! We're seeking a dedicated Administrative Assistant to support critical public services in Chicago. Enjoy competitive benefits, predictable income cycles, and the satisfaction of serving your community.
Why This Role Stands Out:
- Weekly direct deposit paychecks
- Comprehensive health/dental/vision plans
- Pension retirement plan
- Generous paid time off
- Tuition reimbursement programs
Work in a collaborative environment supporting Illinois families while advancing your public service career. No weekend or evening hours required.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Process confidential documents and maintain accurate electronic filing systems
- Assist in budget tracking, expense reports, and procurement requests
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Serve as primary point of contact for internal/external stakeholders
- Onboard new staff and coordinate training programs
- Monitor office supplies inventory and equipment maintenance
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 2 years administrative support experience in government or regulated industry
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Proven experience with record management systems and document retention protocols
- Excellent written/verbal communication skills with attention to detail
- Ability to handle sensitive information with strict confidentiality
- Valid Illinois driver's license (may be required for agency travel)