Job Description
Join Illinois' premier state agency and contribute to public service excellence with an immediate hire opportunity. We're seeking a dedicated Administrative Specialist to support critical government operations in downtown Chicago. Enjoy comprehensive benefits including a robust pension plan, competitive salary, and flexible work arrangements. This is your chance to build a meaningful career while serving your community.
As a key member of our team, you'll work in a dynamic environment fostering professional growth and work-life balance. We value integrity, collaboration, and innovation. Apply today and start making an impact immediately!
Responsibilities
- Manage and maintain confidential records and documentation for state departments
- Coordinate executive calendars, meetings, and travel arrangements
- Prepare detailed reports, correspondence, and official communications
- Oversee procurement processes and budget tracking for assigned programs
- Provide administrative support to cross-functional teams and stakeholders
- Ensure compliance with state regulations and operational protocols
- Train and mentor junior administrative staff on best practices
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- 3+ years of experience in government or administrative roles
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong knowledge of Illinois state government procedures
- Excellent written and verbal communication skills
- Ability to handle sensitive information with discretion
- Valid Illinois driver's license and reliable transportation
- U.S. citizenship or permanent residency required