Job Description
Are you seeking a stable, rewarding career with the State of Illinois?
We are currently urgently hiring for a dedicated Senior Administrative Specialist to join our team in Springfield. This is a full-time opportunity to serve the public and enjoy exceptional job security and benefits.
As a key member of the Illinois State Government, you will play a vital role in our administrative operations, ensuring efficiency and compliance with state regulations. If you are a professional looking to make a difference with a comprehensive benefits package, we want to hear from you.
Responsibilities
- Manage Complex Office Operations: Oversee daily administrative functions, including scheduling, correspondence, and document management for senior leadership.
- Prepare Official Documents: Draft, edit, and proofread high-level reports, memos, and legislative correspondence with strict adherence to formatting standards.
- Coordinate Public Records: Ensure the accurate and timely retrieval, filing, and dissemination of public records in compliance with the Illinois Freedom of Information Act (FOIA).
- Assist with Personnel Administration: Support recruitment efforts, employee onboarding, and benefits administration for the department.
- Facilitate Internal Communication: Act as the primary point of contact between departmental staff, external agencies, and the general public.
- Budget and Expense Management: Monitor departmental budgets, process invoices, and prepare expense reports for review.
Qualifications
- Education: Bachelor’s degree in Public Administration, Business, or a related field is preferred; a High School Diploma or GED with significant relevant experience may be considered.
- Experience: Minimum of 3-5 years of progressively responsible administrative experience in a government or corporate setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with state-specific case management software.
- Knowledge: Strong understanding of Illinois state government processes, public sector regulations, and FOIA requirements.
- Communication: Excellent verbal and written communication skills, with the ability to convey complex information clearly and professionally.
- Integrity: High level of discretion and the ability to handle sensitive information with confidentiality.