Job Description
Join our dynamic team at the Massachusetts Department of Transportation and play a vital role in supporting critical state government operations. We're seeking a highly motivated Temporary Administrative Assistant to provide essential support services across multiple departments. This position offers daily pay and the opportunity to gain valuable experience in public service while working in Boston's vibrant government district.
As a key member of our administrative team, you'll ensure smooth daily operations through meticulous document management, communication coordination, and logistical support. This temporary role is perfect for individuals seeking flexible work arrangements with immediate compensation while contributing to Massachusetts' infrastructure and public service initiatives.
Responsibilities
- Manage document processing, filing, and record-keeping with strict attention to confidentiality protocols
- Coordinate departmental communications including scheduling, correspondence, and meeting logistics
- Provide frontline reception support including visitor greeting, phone screening, and information dissemination
- Assist with data entry, report preparation, and administrative document formatting
- Support procurement processes including inventory tracking and supply management
- Collaborate with cross-functional teams on special projects and event coordination
- Maintain digital filing systems with regular backups and organizational updates
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year administrative support experience in fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Ability to obtain Massachusetts Public Records Access clearance
- Flexibility to work varied shifts including occasional overtime
- Valid Massachusetts driver's license preferred