Job Description
Join the City of Oakland's dynamic team as an Administrative Assistant and launch your public service career! This entry-level position offers comprehensive benefits, growth opportunities, and the chance to contribute directly to our community. You'll provide essential support across multiple departments while gaining invaluable experience in municipal operations. We're seeking motivated individuals passionate about civic engagement and ready to build a rewarding government career in the heart of the Bay Area.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Prepare, edit, and distribute official correspondence, reports, and documentation
- Maintain accurate digital and physical filing systems for records management
- Assist with budget tracking, procurement processes, and expense reporting
- Serve as primary point of contact for public inquiries via phone, email, and in-person
- Support event coordination and logistical planning for community outreach initiatives
- Collaborate with cross-functional teams to ensure seamless workflow execution
Qualifications
- High school diploma or equivalent; college coursework preferred
- 1+ years of administrative support or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Detail-oriented with excellent organizational abilities
- Valid California driver's license may be required for department-specific duties
- U.S. citizenship or eligible to work in the United States