Job Description
Join the City of Oakland's dynamic team as an immediate-hire Administrative Assistant! This temporary position offers a unique opportunity to support critical government operations while gaining invaluable public sector experience. We're seeking a highly organized professional to provide comprehensive administrative support across multiple departments. Enjoy competitive pay, flexible scheduling, and the chance to make a tangible impact in our community.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Process confidential documents, records, and official correspondence
- Assist with budget tracking, procurement requests, and invoice processing
- Provide exceptional customer service to internal staff and external stakeholders
- Prepare and distribute official reports, presentations, and communications
- Coordinate special projects and events as assigned by department leadership
- Maintain accurate filing systems and digital documentation
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong attention to detail with ability to handle confidential information
- Excellent written and verbal communication skills
- Ability to multitask and prioritize competing deadlines
- Valid California driver's license (if required for department duties)
- Pass background check and fingerprinting process