Job Description
The City of Portland seeks an immediate-hire Administrative Specialist to support critical public service operations. This urgent role requires exceptional organizational skills and dedication to serving our community. Join our dynamic team and contribute to Portland's governance while gaining valuable public sector experience. Start date: October 16, 2023.
Responsibilities
- Process citizen inquiries and public records requests with accuracy and timeliness
- Manage departmental scheduling, meeting coordination, and calendar maintenance
- Prepare official correspondence, reports, and documentation following government protocols
- Maintain digital and physical filing systems with strict confidentiality standards
- Assist with budget tracking and procurement documentation
- Coordinate inter-departmental communications and logistics
- Support emergency response documentation and public service continuity
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative experience in public/government sector
- Proficiency in MS Office Suite and government record-keeping systems
- Ability to obtain Public Records Officer certification within 30 days
- U.S. citizenship or eligible to work in government positions
- Valid Oregon driver's license (may be required)
- Ability to pass federal background check and security clearance