Job Description
Join the City of San Jose's dynamic public service team as an Administrative Assistant! This entry-level position offers a unique opportunity to contribute to municipal operations while building a rewarding career in government. You'll work in a collaborative environment supporting various departments with essential administrative functions. Enjoy competitive benefits, professional development opportunities, and the satisfaction of serving your community.
Responsibilities
- Provide comprehensive administrative support including document processing, scheduling, and record management
- Deliver exceptional customer service to citizens via phone, email, and in-person inquiries
- Coordinate departmental meetings, events, and travel arrangements
- Manage office supplies, equipment inventory, and procurement processes
- Maintain confidential records with strict adherence to data security protocols
- Assist with budget tracking, expense reports, and invoice processing
- Support special projects and cross-functional initiatives as assigned
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 1+ years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Valid California driver's license required
- U.S. citizenship or legal authorization to work in the U.S.