Job Description
Launch your career in public service with the State of Illinois! We're seeking motivated entry-level Administrative Assistants to join our Chicago-based team. This role offers comprehensive training, competitive benefits, and the opportunity to make a meaningful impact in state government operations. Join us in delivering essential services to Illinois residents while developing valuable administrative expertise.
Responsibilities
- Provide comprehensive administrative support to department staff including scheduling, correspondence, and records management
- Manage digital filing systems and maintain accurate departmental documentation
- Assist with meeting coordination, logistics, and minute preparation
- Process incoming communications (phone, email, mail) and route inquiries appropriately
- Support budget tracking and procurement documentation processes
- Collaborate with cross-functional teams on special projects and initiatives
- Utilize state-specific software systems for data entry and reporting
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to handle confidential information with discretion
- Customer service mindset with problem-solving aptitude
- Ability to pass required background check and fingerprinting
- Valid Illinois driver's license (if travel between offices required)