Job Description
Join the City of San Jose's dynamic public service team as an Administrative Assistant! This entry-level role is your gateway to impactful civic work in California's innovation capital. We offer competitive benefits, professional development opportunities, and the chance to contribute to projects that shape our community. Perfect for recent graduates seeking meaningful careers in public administration.
Why Join Us?
• Comprehensive health and retirement benefits
• Tuition reimbursement programs
• Work-life balance with flexible schedules
• Commitment to diversity and inclusion
Responsibilities
- Provide clerical support to department staff including document processing and filing
- Manage calendars, schedule meetings, and coordinate logistics for events
- Respond to public inquiries via phone, email, and in-person with professionalism
- Maintain digital records using municipal software systems
- Assist with procurement processes and inventory management
- Prepare routine reports and correspondence for department leadership
- Support cross-functional projects as assigned by supervisors
Qualifications
- High school diploma or equivalent (college degree preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to handle sensitive information with confidentiality
- Basic knowledge of public sector operations preferred
- Valid California driver's license (may be required)
- Ability to pass background check and drug screening
- U.S. citizenship or legal authorization to work