Job Description
Join California's premier public service team as an Administrative Assistant III in San Jose! Enjoy competitive pay with weekly direct deposits, comprehensive benefits, and the stability of state employment. This pivotal role supports critical public services in Santa Clara County with flexible scheduling and career advancement opportunities.
We're seeking detail-oriented professionals passionate about public service. Enjoy work-life balance with state holidays, paid time off, and retirement benefits. Apply now to become part of San Jose's dynamic government workforce!
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating complex logistics
- Prepare official correspondence, reports, and confidential documents with precision
- Process financial transactions, purchase orders, and expense reimbursements
- Serve as primary liaison between departments, vendors, and the public
- Maintain digital and physical records ensuring compliance with state regulations
- Assist in onboarding new staff and training administrative procedures
- Coordinate travel arrangements and logistics for departmental events
Qualifications
- 3+ years of administrative experience in government or regulated environments
- Proficiency in Microsoft Office Suite and document management systems
- Strong knowledge of California public records retention policies
- Ability to obtain and maintain a valid California driver's license
- Experience managing confidential information with discretion
- Associate's degree in Public Administration or related field preferred
- Proven ability to manage competing priorities in fast-paced settings
- Excellent written and verbal communication skills