Job Description
Join the Pennsylvania Department of General Services in Philadelphia and make an immediate impact! We're seeking a detail-oriented Administrative Assistant to support critical state operations with an urgent start date. This temporary role offers direct exposure to public sector administration while serving Philadelphia's diverse communities. Enjoy competitive compensation, comprehensive benefits, and the opportunity to contribute to meaningful public service initiatives. Apply now to secure your position in one of America's most vibrant cities!
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Process confidential documents, records, and correspondence with strict compliance protocols
- Provide exceptional customer service to state agencies and the public
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with procurement processes, expense reports, and budget tracking
- Coordinate logistics for events, training sessions, and official functions
- Utilize state software systems (e.g., PA ePASS, Oracle) for data management
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience in public sector or regulated environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Knowledge of Pennsylvania state regulations and record-keeping standards
- Ability to obtain required background clearance within 10 business days
- Strong organizational skills with ability to prioritize multiple tasks
- Valid Pennsylvania driver's license or reliable transportation