Job Description
Join the City of San Jose's dynamic team as an Administrative Assistant Trainee and launch your public service career! This entry-level government position offers comprehensive training and growth opportunities within one of America's most innovative cities. Enjoy competitive benefits, retirement plans, and the satisfaction of serving your community. No experience required – we're seeking motivated individuals with strong organizational skills and a passion for public service.
Responsibilities
- Provide administrative support to department directors and staff
- Manage filing systems and maintain accurate department records
- Process and distribute incoming/outgoing correspondence
- Assist with scheduling appointments and coordinating meetings
- Perform data entry and maintain digital databases
- Prepare basic reports and documents using Microsoft Office Suite
- Respond to public inquiries via phone and email
- Support special projects and community events
Qualifications
- High school diploma or GED equivalent
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Ability to multitask and prioritize assignments
- Strong attention to detail and organizational abilities
- Basic knowledge of office equipment
- Willingness to learn government procedures and protocols
- U.S. citizenship and ability to pass background check