Job Description
Join Illinois' premier state agency serving over 3 million residents! We're seeking a dedicated Administrative Assistant to support critical public service operations in downtown Chicago. Enjoy weekly pay, comprehensive benefits, and a stable career path while making a tangible impact in your community.
Why Join Us?
- Weekly paycheck for improved cash flow
- Generous state benefits package (health/dental/vision)
- Pension plan with state matching
- Professional development opportunities
- Work-life balance with predictable hours
Responsibilities
- Manage departmental calendars and coordinate executive meetings
- Process confidential documents and maintain secure filing systems
- Assist with budget tracking and expense report submissions
- Respond to public inquiries via phone/email with professionalism
- Prepare routine reports and correspondence using Microsoft Office Suite
- Coordinate travel arrangements and logistics for staff
- Support special projects including community outreach initiatives
- Ensure compliance with state record-keeping regulations
Qualifications
- High school diploma or equivalent (Bachelor's preferred)
- 2+ years administrative support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Ability to handle confidential information with discretion
- Excellent written and verbal communication skills
- Illinois residency required upon hire
- Pass background check and fingerprinting