Job Description
Join Philadelphia's dedicated public service team as an Administrative Specialist! Make a direct impact on our vibrant community while enjoying competitive benefits, retirement plans, and comprehensive health coverage. This role offers stability, purpose, and growth within one of America's most iconic cities.
We seek organized professionals to support critical municipal operations. You'll be the backbone of departmental efficiency, ensuring seamless communication and documentation across essential city services. Ideal candidates thrive in structured environments with opportunities for advancement.
Responsibilities
- Manage departmental correspondence, records, and confidential documentation
- Coordinate executive schedules, meetings, and interdepartmental communications
- Prepare reports, presentations, and official municipal documents
- Process invoices, purchase orders, and budget tracking
- Implement office procedures and workflow optimization
- Provide frontline support to constituents and staff inquiries
- Assist in grant application preparation and compliance reporting
Qualifications
- Associate's degree in Public Administration or related field (Bachelor's preferred)
- 3+ years administrative support experience in government or regulated environments
- Expertise in Microsoft Office Suite and document management systems
- Proficient in Philadelphia municipal codes and procurement protocols
- Exceptional organizational skills with attention to detail
- Ability to obtain and maintain security clearance
- Experience with Freedom of Information Act (FOIA) requests
- Valid Pennsylvania driver's license