Job Description
Join the City of San Jose and build a stable, rewarding career in public service. We offer competitive salaries, comprehensive benefits, and a supportive work environment dedicated to serving our community. As an Administrative Specialist, you'll play a vital role in ensuring efficient operations while enjoying unparalleled job security and growth opportunities. Apply today to become part of our mission to deliver excellence in municipal services.
Responsibilities
- Manage daily office operations, including scheduling, records management, and correspondence
- Coordinate departmental projects and track deadlines using project management tools
- Prepare and process official documents, reports, and presentations with precision
- Serve as primary liaison between departments, vendors, and the public
- Implement and maintain compliance with city policies and regulations
- Analyze data to optimize administrative workflows and efficiency
- Train and mentor new administrative staff on standard procedures
Qualifications
- Associate's degree in Public Administration or related field (Bachelor's preferred)
- Minimum 3 years of experience in government or administrative support roles
- Proficiency in Microsoft Office Suite and data management software
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Knowledge of California public sector regulations and protocols
- Ability to handle sensitive information with confidentiality and discretion
- Valid California driver's license may be required