Job Description
Join Philadelphia's dynamic public service team as an Administrative Specialist. Enjoy unparalleled job security, comprehensive benefits, and a stable career path in local government. This full-time role offers competitive compensation, retirement plans, and opportunities for professional growth within a mission-driven organization.
As a key support role, you'll contribute to critical municipal operations while gaining exposure to public policy, community engagement, and cross-functional collaboration. The City of Philadelphia is committed to fostering an inclusive workplace that values diversity and public service excellence.
Responsibilities
- Manage departmental records, databases, and filing systems with meticulous attention to detail
- Coordinate internal communications, meetings, and executive scheduling
- Prepare official documents, reports, and correspondence using advanced MS Office Suite
- Process administrative tasks including procurement requests, expense reports, and personnel paperwork
- Support public inquiries through phone, email, and in-person interactions
- Assist with onboarding, training, and compliance documentation
- Collaborate with cross-departmental teams on special projects
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- 3+ years of administrative experience in government or regulated environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with ability to manage competing priorities
- Excellent written and verbal communication abilities
- Knowledge of Philadelphia municipal processes preferred
- U.S. citizenship and ability to pass background clearance