Job Description
Join our dedicated team supporting America's heroes at the U.S. Department of Veterans Affairs in Virginia Beach. We're seeking a meticulous Administrative Specialist to ensure seamless operations in a mission-critical environment. This full-time role offers competitive benefits, professional development, and the opportunity to make a tangible impact on veterans' services. With flexible scheduling and a supportive culture, this position is ideal for detail-oriented professionals seeking federal career stability.
Responsibilities
- Manage official correspondence, records, and document processing using federal protocols
- Coordinate executive calendars, meetings, and travel arrangements for senior leadership
- Process personnel actions and maintain HR records in VA systems
- Assist with budget tracking, procurement requests, and fiscal reporting
- Serve as primary liaison between departments and external stakeholders
- Develop and maintain administrative databases with 100% data integrity
- Prepare comprehensive reports and briefings for leadership review
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years of administrative experience in federal/government setting
- Proficiency with Microsoft Office Suite and federal HR systems (e.g., VA HR Connect)
- Active security clearance eligibility or ability to obtain within 90 days
- Expert knowledge of federal regulations (FAR, DFARS) and procurement processes
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills for stakeholder interactions