Job Description
Join Mesa's award-winning public service team and build a stable career with comprehensive benefits! The City of Mesa is seeking a dedicated Administrative Specialist to support critical municipal operations in our fast-paced Finance Department. Enjoy job security, competitive pay, and opportunities for advancement while serving our diverse community of over 500,000 residents.
Why Mesa? As Arizona's third-largest city, Mesa offers exceptional quality of life with affordable housing, top-rated schools, and year-round sunshine. Our government careers provide unmatched stability with defined-benefit pension plans, health insurance, and paid time off.
Responsibilities
- Manage departmental records retention systems and document control protocols
- Coordinate council meeting agendas, prepare minutes, and track action items
- Process purchase orders, invoices, and budgetary transactions in SAP
- Serve as primary liaison for public inquiries via phone, email, and in-person
- Develop and maintain departmental databases with confidential information
- Assist with grant applications and compliance reporting procedures
- Train staff on administrative software and office protocols
Qualifications
- Associate's degree in Public Administration or related field (or equivalent experience)
- Minimum 3 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite and enterprise systems (SAP preferred)
- Valid Arizona Driver's License and clean driving record
- U.S. citizenship or legal authorization to work in the U.S.
- Ability to obtain and maintain security clearance for sensitive data
- Bilingual (English/Spanish) certification highly desirable