Job Description
Join the City of Kansas City and secure a stable, rewarding career in public service. We are currently seeking a detail-oriented Administrative Specialist to join our team immediately. This is an excellent opportunity for individuals looking for a stable government career with competitive benefits and a collaborative work environment.
About the Role:
This position is critical to our operations, providing essential support to department leadership. You will be at the forefront of public service, ensuring our community receives the high-quality assistance they deserve. If you are ready to make a tangible impact and enjoy job security, we want to hear from you.
Responsibilities
- Manage High-Volume Correspondence: Process incoming and outgoing mail, emails, and faxes efficiently and accurately.
- Records Management: Maintain and organize official city records, ensuring compliance with state and federal retention policies.
- Customer Service: Serve as the primary point of contact for the public, answering inquiries and resolving issues with professionalism and empathy.
- Data Entry & Reporting: Input data into government databases and prepare daily/weekly reports for management review.
- Schedule Coordination: Manage calendars for department heads, coordinate meetings, and arrange travel logistics.
- Vendor Liaison: Handle basic purchasing requests and maintain inventory for office supplies.
Qualifications
- Education: High school diploma or GED required; Associate's degree in Business Administration or a related field is preferred.
- Experience: Minimum of 2 years of administrative experience in a government or public sector environment.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with government-specific software (e.g., SAP, Oracle) is a plus.
- Communication: Excellent verbal and written communication skills with the ability to interact with diverse populations.
- Organization: Demonstrated ability to multitask, prioritize work, and meet strict deadlines in a fast-paced environment.
- Integrity: Strong attention to detail and a commitment to confidentiality and ethical standards.