Job Description
Join Philadelphia's dynamic public service team as an Administrative Specialist in our fast-paced Department of Records. This immediate hire opportunity offers a unique chance to support critical government operations while building a rewarding career in public service. Enjoy competitive benefits, flexible scheduling, and the satisfaction of serving our community.
Our ideal candidate thrives in collaborative environments and possesses exceptional organizational skills. This temporary position provides a direct pathway to permanent roles within the city government, with potential for extension based on performance and funding availability.
Responsibilities
- Manage confidential records and documents with strict adherence to government protocols
- Coordinate interdepartmental communications and scheduling for senior leadership
- Process public information requests within statutory timeframes
- Maintain digital databases with 99.9% accuracy and integrity
- Support budget tracking and procurement documentation processes
- Prepare comprehensive reports for city council and oversight committees
- Train temporary staff on record-keeping systems and procedures
Qualifications
- Minimum 2 years administrative experience in government or regulated environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and records management software
- Valid Pennsylvania driver's license with clean driving record
- Ability to obtain and maintain security clearance for sensitive data access
- Superior written and verbal communication skills
- Detail-oriented with proven ability to manage competing priorities
- Associates degree or equivalent professional certification