Job Description
Join Philadelphia's dynamic public sector team as an Administrative Specialist with immediate start availability. This critical role supports city operations through streamlined administrative processes and direct constituent engagement. We seek a motivated professional ready to contribute to public service excellence from day one.
Responsibilities
- Manage departmental records, databases, and confidential documentation with precision
- Process permits, licenses, and public requests within mandated timelines
- Coordinate interdepartmental communications and stakeholder meetings
- Prepare official reports, correspondence, and public-facing materials
- Utilize city-specific software systems for data entry and tracking
- Provide frontline public assistance via phone, email, and in-person channels
- Support grant applications and compliance documentation
Qualifications
- Associate's degree or equivalent experience in public administration/business
- Minimum 2 years administrative experience in government/nonprofit sector
- Proficiency in Microsoft Office Suite and database management
- Excellent written/verbal communication skills
- Ability to manage competing priorities in fast-paced environments
- Knowledge of Philadelphia municipal processes preferred
- Valid Pennsylvania driver's license required
- Clear background check and PA residency