Job Description
The City of Seattle is seeking a highly motivated Administrative Specialist to join our Public Utilities Department immediately. This temporary role offers a unique opportunity to contribute to critical public service operations while gaining valuable government experience. We're looking for a detail-oriented professional who can thrive in a fast-paced environment and support our mission to deliver essential services to Seattle residents.
Responsibilities
- Manage departmental scheduling, correspondence, and record-keeping systems
- Process procurement requests, invoices, and expense reports with precision
- Coordinate public meetings, including agenda preparation and minute-taking
- Provide frontline customer service for utility inquiries and complaints
- Assist with grant application preparation and compliance documentation
- Maintain digital filing systems and ensure data integrity
- Collaborate with cross-functional teams on special projects
Qualifications
- Associate's degree in Public Administration or related field (or equivalent experience)
- Minimum 2 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite and government reporting systems
- Ability to obtain Public Trust clearance within 30 days
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with public records management (RCW requirements)
- Valid Washington State driver's license