Job Description
Join Indiana's premier public service team in an immediate opening for an Administrative Specialist at our Indianapolis headquarters. This is your chance to make a tangible impact in state government operations while enjoying competitive benefits and professional growth opportunities. We're seeking a detail-oriented professional to support critical departmental functions with urgency and excellence.
As a key member of our operations team, you'll work directly with senior leadership to streamline processes, manage communications, and ensure compliance with state regulations. This role offers rapid onboarding and immediate start date for qualified candidates who thrive in dynamic environments.
Responsibilities
- Manage departmental communications including correspondence, scheduling, and stakeholder coordination
- Prepare official documents, reports, and presentations using Microsoft Office Suite
- Maintain digital and physical records with strict adherence to confidentiality protocols
- Assist in budget tracking, procurement processes, and expense reporting
- Coordinate logistics for meetings, events, and interdepartmental initiatives
- Provide frontline support to citizens and state agencies regarding program inquiries
- Implement process improvements to enhance operational efficiency
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Knowledge of Indiana state government procedures preferred
- Ability to obtain and maintain required security clearance