Job Description
Join the City of Portland's Public Services Division as an Administrative Specialist and make an immediate impact in our community. This urgent full-time temporary position offers a unique opportunity to support critical government operations while gaining invaluable public sector experience. We're seeking a highly organized professional to ensure seamless administrative workflows in a fast-paced environment.
Enjoy competitive hourly pay, comprehensive benefits including health insurance and retirement plans, and the chance to serve Portland residents directly. This role provides immediate start date and potential for extension based on performance and funding availability.
Responsibilities
- Manage departmental scheduling, correspondence, and record-keeping systems
- Process financial transactions and maintain budget documentation
- Coordinate public meetings, prepare agendas, and take minutes
- Respond to citizen inquiries and provide exceptional customer service
- Assist with grant application preparation and reporting
- Maintain compliance with public records and confidentiality regulations
- Support cross-functional teams on special projects and initiatives
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong attention to detail and organizational skills
- Ability to handle sensitive information with discretion
- Basic knowledge of public sector procedures
- Valid Oregon driver's license (may be required)
- Ability to pass background check and drug screening