Job Description
Join our dynamic team at the Florida Department of State in Jacksonville and make an immediate impact! We're seeking a dedicated Administrative Specialist to support critical state government operations. This is a rare opportunity to secure a permanent position with competitive benefits, including health insurance, retirement plans, and paid time off. Ideal for candidates ready to start without delay, this role offers stability, professional growth, and the chance to serve Florida communities directly.
Responsibilities
- Manage departmental correspondence, records, and documentation with precision
- Provide exceptional customer service to internal staff and external stakeholders
- Coordinate scheduling, meetings, and logistics for executive staff
- Process financial transactions and maintain budget tracking systems
- Assist with HR functions onboarding and compliance documentation
- Support data management and reporting initiatives
- Collaborate with cross-functional teams to achieve departmental goals
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years administrative or clerical experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Ability to obtain Florida Notary Public certification within 30 days
- Pass background check and drug screening