Job Description
Join the City of Seattle's Public Utilities Department as an Administrative Specialist in an immediate hire capacity. This role offers a unique opportunity to support critical public services while gaining valuable government experience. Enjoy competitive pay, comprehensive benefits, and the chance to make a direct impact on our community's infrastructure and sustainability initiatives.
Why Work with Us?
- Immediate start date – no waiting period
- Full-time temporary position with potential for extension
- Union-represented role with excellent benefits package
- Hybrid work schedule (3 days remote/2 days in-office)
- Opportunities for professional development and advancement
Responsibilities
- Manage departmental calendars and coordinate complex scheduling for leadership teams
- Process and track confidential documents, contracts, and compliance records
- Provide frontline customer support via phone, email, and in-person inquiries
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate logistics for meetings, workshops, and public engagement events
- Maintain accurate databases and electronic filing systems
- Assist with budget tracking and procurement documentation
Qualifications
- High school diploma or GED required; Associate's degree preferred
- Minimum 2 years administrative support experience in a professional setting
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to obtain Public Trust clearance within 30 days
- Strong attention to detail with ability to manage confidential information
- Excellent written and verbal communication skills
- Experience working with government regulations or public sector preferred
- Ability to adapt quickly in a fast-paced environment