Job Description
Join Illinois' premier state agency as an Administrative Specialist in our Chicago headquarters. This immediate hire position offers a dynamic opportunity to support critical government operations while enjoying competitive benefits and career growth. We're seeking detail-oriented professionals to streamline administrative workflows and enhance public service delivery. Start immediately with full state benefits!
Responsibilities
- Coordinate departmental communications and documentation systems
- Manage executive calendars, travel arrangements, and meeting logistics
- Process personnel records and maintain confidential databases
- Prepare official reports, correspondence, and presentation materials
- Oversee procurement procedures and vendor contract management
- Ensure compliance with state administrative policies and regulations
- Provide frontline support for public inquiries and constituent services
Qualifications
- Bachelor's degree in Public Administration or related field (or equivalent experience)
- 3+ years administrative support experience in government/nonprofit
- Proficiency in Microsoft Office Suite and state record-keeping systems
- Exceptional organizational and multitasking abilities
- Strong written/verbal communication skills
- Illinois residency required at time of hire
- Ability to obtain standard background clearance
- Knowledge of Illinois procurement protocols preferred