Job Description
Join Seattle's dynamic public sector team as an Administrative Specialist with immediate availability to fill a critical role. This position offers unparalleled opportunities to contribute directly to municipal operations while enjoying competitive benefits and job security. We're seeking a highly motivated professional to support departmental functions in a fast-paced environment.
As a cornerstone of our administrative team, you'll interface with city officials, manage sensitive documentation, and ensure compliance with public sector protocols. This role is perfect for individuals who thrive in structured settings with clear pathways for growth and advancement.
Responsibilities
- Manage departmental correspondence, records, and filing systems with precision
- Coordinate public meetings, including scheduling, logistics, and minute-taking
- Process invoices, purchase orders, and budget-related documentation
- Provide frontline support to citizens and stakeholders via phone and in-person
- Maintain compliance with city policies, records retention laws, and FOIA requests
- Collaborate with cross-functional teams on special projects and initiatives
- Utilize Microsoft Office Suite and specialized municipal software for daily tasks
Qualifications
- Minimum 2 years of administrative experience in government or regulated industry
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to obtain Public Trust Security Clearance within 30 days
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with records management systems (e.g., SharePoint)
- Ability to multitask in high-pressure situations with competing priorities
- Valid Washington State Driver's License (if travel required)